Notice of Meeting

West Surrey Shadow Authority Standards Committee

Date and Time	Place	Contact
Thursday, 22 October 2026 at 2.00 pm	Council Chamber. Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB	Democratic Services committeeservices@spelthorne.gov.uk

Membership
Name	Ward
Councillor Jane Austin	Waverley Eastern Villages
Councillor Chris Bateson	Staines
Councillor Harleen Boparai	Staines South & Ashford West
Councillor Steve Greentree	Knaphill & Goldsworth West
Councillor Jonathan Hulley	Thorpe, Longcross & Ottershaw
Councillor Nirmal Kang	Heatherside & Parkside
Councillor Sarbie Kang	Camberley West & Frimley
Councillor Scott Lewis	Woodham & New Haw
Councillor Carl Mann	Thorpe, Longcross & Ottershaw
Councillor Louise Morales	Woking South
Councillor Isabel Mullens	Egham
Councillor Rory O'Brien	Sunbury Common & Ashford Common
Councillor Joanne Shaw	Guildford East
Councillor Sally Shorthose	Farnham South
Councillor Richard Wilson	Bagshot, Windlesham & Chobham Ward

MEETING SUMMONS

To the members of the West Surrey Standards Committee:

You are hereby summoned to attend a meeting of the West Surrey Standards Committee to be held on Thursday, 22 October 2026 at 2.00 pm, for the transaction of the business set out in the following agenda.

Such meeting to be held in the Council Chamber. Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

For enquiries regarding this agenda contact: Democratic Services

committeeservices@spelthorne.gov.uk

Susan Sale

Interim Monitoring Officer

West Surrey Shadow Authority

Published: Date Not Specified

www.surreylgrhub.gov.uk

AGENDA

Page nos.

<AI1>

1.	Apologies for Absence
	To receive any apologes for absence and details of any substitutes.

</AI1>

<AI2>

2.	Declarations of Interest
	All Members present are required to declare, at this point in the meeting or as soon as possible thereafter: (i)     Any disclosable pecuniary interests and / or (ii)    Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

</AI2>

<AI3>

3.	Minutes of Standards Committee Meeting 02 September	1 - 8
	To consider and approve the minutes of the West Surrey Standards Committee held 02 September as a correct record of the meeting.

</AI3>

<AI4>

4.	Minutes of the Constitution Sub-Committee Held 17 September	9 - 20
	To consider and approve the minutes of the West Surrey Constitution Sub-Committee held on 17 September as a correct record of the meeting. These draft minutes were considered and endorsed by the Constitution Working Group on 08 October 2026.

</AI4>

<AI5>

5.	Minutes of the Constitution Working Group Held 08 October
	To follow

</AI5>

<AI6>

6.	Petition Scheme	21 - 34
	The Committee is to consider the proposed petition scheme to be included in the West Surrey Council’s Constitution, to be effective from Vesting Day.

</AI6>

<AI7>

7.	Review of Proper Officer Designations - Statutory Scrutiny Officer	35 - 40
	The Committee is to consider the proposed change to the current Statutory Scrutiny Officer for the Shadow Authority following additional resource being provided to support the Overview and Scrutiny function during the shadow period.

</AI7>

<AI8>

8.	Articles for Post Vesting Day	41 - 82
	The Committee is asked to consider the report and to recommend to the Shadow Authority that the revised Part 2 - Articles attached at Appendix 1, be included in the Constitution for West Surrey Council from Vesting Day.

</AI8>

<AI9>

9.	Motions
	The Committee is asked to consider any motions received from councillors. Papers to follow

</AI9>

<AI10>

10.	Committee Forward Work Programme
	To follow

</AI10>

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PLEASE NOTE: members of the public are able to attend the meeting in person. The meeting will also be broadcast online at www.youtube.com/user/Spelthornecouncil

The whole of the meeting will be filmed except where there are confidential or exempt items. In attending any meeting, you are recognising that you may be filmed and consent to the live stream being broadcast online, and available for others to view. Members of the press/public may film or record proceedings, blog or tweet proceedings and take photographs providing they do not disturb the conduct of the meeting.

 The Chair of the meeting has the discretion to terminate or suspend filming/recording if in her/his opinion continuing to do so would prejudice the proceedings of the meeting or, on advice, considers that continued filming/recording might infringe the rights of any individual.

MOBILE TECHNOLOGY AND FILMING – ACCEPTABLE USE

Members of the public and the press may use social media or mobile devices in silent mode during meetings.  Public Wi-Fi is available; please ask the committee manager for details.

Anyone is permitted to film, record or take photographs at Council meetings.  Please liaise with the committee manager prior to the start of the meeting so that the meeting can be made aware of any filming taking place. 

The use of mobile devices, including for the purpose of recording or filming a meeting, is subject to no interruptions, distractions or interference being caused to any Council equipment or any general disturbance to proceedings. The Chairman may ask for mobile devices to be switched off in these circumstances.

Thank you for your co-operation.